Invoice follow-ups
Finds overdue invoices, drafts a reminder in the right tone for how late it is, and waits for your approval before anything is sent. Paid invoices drop off the list.
AI automation for US small businesses
Hand it off. Get the hours back.
ZVK Systems takes the repeat work off your plate: chasing invoices, entering leads, rescheduling calls, drafting status reports. We build the automation, run it for you, and send a log of what got done.
- InputYour toolsEmail, CRM, calendar, spreadsheets, accounting.
- RunZVK does the choreThe same steps you take, done on schedule.
- CheckYou approveAnything unusual waits for your yes.
- OutputDone and loggedEvery action recorded in a plain log.
What we automate
Narrow, repeatable work with a clear finish line. If you do it more than twice a week, it is probably a fit. We start with Gmail and Google Sheets and add other tools as clients need them.
Inbox triage
Sorts incoming email by topic, routes it to the right person, and drafts replies to routine questions for you to approve.
Lead entry
Turns form fills and emails into clean CRM records, removes duplicates, and starts your follow-up schedule.
Status reports
Pulls the week's tickets, documents and calendar into a draft status update that you can edit and send.
Scheduling
Books and moves calls, accounts for time zones, and sends the confirmations.
Tool-to-tool data
Copies numbers between spreadsheets, forms and dashboards, and checks them on the way.
Built for teams that drown in admin
ZVK Systems fits US businesses of about 2 to 50 people where the owner or an operations manager still does the repeat work by hand.
Accounting and bookkeeping
Owners and office managers
- Chase clients for missing documents before deadlines
- Send invoice reminders and mark payments as they arrive
- Sort incoming client email into the right file
Marketing and creative agencies
Founders and operations leads
- Draft weekly client status updates from your task board
- Schedule and reschedule calls across time zones
- Pull campaign numbers into one report
Insurance and real estate
Agency owners and team leads
- Enter new leads into the CRM and remove duplicates
- Send follow-ups on a schedule until the lead replies
- Remind clients of renewals and open-house dates
E-commerce stores
Founders and operations managers
- Route support emails and draft replies to routine questions
- Reconcile orders, refunds and inventory counts
- Flag low stock before it sells out
How a handoff works
You describe the chore once. After that it runs on its own, and you only see the exceptions.
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Tell us the chore
Walk us through the task you repeat every week: where it starts, what tools it touches, what done looks like.
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We build and test it
We set up the automation in your existing tools and run it beside you until its results match yours.
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It runs, you review
Each run writes to a log. Anything unusual waits for your approval before it goes out.
You stay in charge
Automation touches your clients and your money, so we build it to be easy to check and easy to stop.
Approval before it sends
Anything that goes to a client or moves money waits for your yes until you choose to let that task run on its own.
A log of every run
Each action is recorded with what was done, in which tool, and when, so you can see exactly what happened.
Only the access it needs
We connect to the specific tools and folders a chore requires, and you can remove access at any time.
Packages
Every business is different, so we agree on the scope and the price with you before any work starts. Pick the starting point that fits and tell us about your chore.
Starter
One workflow
One chore automated from start to finish, such as invoice follow-ups or lead entry.
- Built and tested in your tools
- Your approval before anything is sent
- A log of every run
- Fixes and small changes
Growth
Up to three workflows
For teams with a few repeat chores that they want off their plate together.
- Everything in Starter
- A review of results with you each month
- New chores added as you are ready
Custom
Something bigger
More than three workflows, unusual tools, or a process that does not fit the other packages.
- Scoped with you in a short conversation
- Price and terms agreed in writing
- The same approval and logging as every package
No price is fixed until you have seen what we would build and agreed to it.
About ZVK Systems
ZVK Systems builds and runs AI automation for small US businesses. Most owners lose hours every week to work that follows the same steps each time: following up on invoices, entering leads, booking calls, writing the same status update. None of it is hard. All of it takes time.
We take that work on. You describe the chore once, we build the automation, and we run it for you. You see a log of what got done, and you stay in control of anything that goes to a client.
We work with US businesses of about 2 to 50 people where the owner or an operations manager still does repeat work by hand: accounting and bookkeeping firms, agencies, insurance and real estate teams, and online stores.
Questions
Short answers to what small business owners ask first.
Do I need to be technical?
No. You describe the chore in plain language and we do the setup. You review the results in a log written for people, not engineers.
Which tools does it work with?
We start with Gmail and Google Sheets and add other common business tools, such as calendars, accounting software and CRMs, as clients need them. Tell us what you use and we will say whether it is a fit.
What if the automation makes a mistake?
New workflows run with your approval on each action. We watch the results, fix errors, and only let a task run on its own once you are comfortable with it.
Who sees my data?
Only the people working on your workflow, and only the data that workflow needs. We will go through exactly what is accessed before anything is connected.
How do I get started?
Send us a message about the chore you want to hand off. We reply with what we would automate and how it would work, and we start once you agree.
How is pricing set?
We start with a short conversation about the chore you want automated. We then agree the scope and the price with you in writing, and no work starts before you have said yes.
What if I want a change?
Fixes and small changes to a workflow are covered by your agreement. If you want a different chore automated, that is a new workflow, and we will quote it the same way.
Get started
Hand off your first chore.
Tell us which task eats your week. We will reply with what we would automate and how it would work, then agree the scope and price with you.
Privacy Policy
Last updated October 23, 2026
ZVK Systems ("we", "us") runs this website and the contact form for our automation service. This page explains what we collect and how we use it.
What we collect
When you use the contact form we collect:
- your email address,
- your name, if you give it,
- the type of business you choose, if you choose one, and
- anything you write in the message box.
We do not ask for payment details or other sensitive information. Please do not put any in the message box. Our hosting provider may also log standard technical data, such as your IP address and browser type, to deliver and secure the site.
How we use it
We use what you send to reply to you and to discuss our service with you. We also use it to learn which chores people most want automated. We do not sell your personal information.
Who handles it
We keep your information within our own business and limit access to the people who need it to reply to you or do the work. We share it only with service providers who help us run the site and our business, under their own confidentiality and privacy terms, and only as needed for that purpose. We do not sell your information.
We do not set advertising cookies and do not run analytics on this site at this time.
How long we keep it
We keep messages until you ask us to delete them or until we no longer need them to deal with your enquiry or to serve you as a client.
Your choices
You can ask us to show you, correct or delete what we hold about you, and you can opt out of our emails at any time by replying "unsubscribe". If you live in a state with privacy laws, such as California, you may have additional rights, and we will honor valid requests. To make a request, use the contact form or reply to any email we send you.
Security
We take reasonable steps to protect your information. No method of storing or sending data is completely secure, so we cannot guarantee absolute security.
Children
This site is for businesses and is not directed at children under 13.
Changes
If we change this policy we will post the new version here and update the date above.
Contact
For questions or requests about your information, use the contact form or reply to any email we send you.
Terms of Use
Last updated October 23, 2026
These terms apply to your use of the ZVK Systems website and contact form. By using the site you agree to them.
Our services
Sending us a message does not create an agreement for services. If we work together, the work will be covered by a separate written agreement that sets out what we will automate, the price and how to stop.
Using the site
Use the site only for lawful purposes. Do not:
- submit false information or someone else's details,
- send spam or automated submissions through our forms, or
- try to disrupt, probe or gain unauthorized access to the site.
Information on the site
The site describes the kinds of work we do. Examples, such as the sample run log, are for illustration. Nothing on the site is a promise of specific results or time savings. Pricing is agreed with you in writing before work starts.
Ownership
The site's content, the ZVK Systems name and the logo belong to us. Do not copy them in a way that suggests you are us or are affiliated with us.
Third-party services
The site relies on outside providers, and may link to other websites. We are not responsible for their content or practices.
No warranty
The site is provided "as is" and "as available", without warranties of any kind, to the extent the law allows.
Limit of liability
To the extent the law allows, we are not liable for indirect, incidental or consequential damages arising from your use of the site or the contact form.
Changes
We may update these terms. The version on this page, with its date, is the current one, and continuing to use the site means you accept it.
Contact
For questions about these terms, use the contact form or reply to any email we send you.